Executive Assistant

Corporate Development - Heber City, Utah

Seeking an innovative and experienced Executive Assistant for Tides Are Rising/123 Postcards.  A fast-growing marketing company.  The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.

Position Responsibilities

Executive Assistant Functions:

  • Ownership of projects and tasks – All projects and tasks assigned will be the responsibility of the Executive Assistant until completion

  • Provide administrative support to the Executive and the business development team

  • Be able to prioritize and communicate well

  • Interface with department heads to establish administrative procedures and practices

  • Troubleshoots issues and concerns

  • Work on a variety of projects in the areas of marketing and business development

  • Assists in company wide coordination of information and meeting schedules

  • Establishes, processes and maintains agendas, records, files and reports

  • Maintains documents on appropriate file servers and repositories

  • Screens and responds to inquiries and administrative problems

  • Communicate effectively with employees, clients, and outside vendors

  • Work independently on projects

  • Co-ordinate project-based work

  • Review operating practices and implement improvements where necessary

  • Responsible for other duties as assigned

  • Must be able to work regular hours in addition to extended hours as necessary on short notice

  • Live the Values:  Demonstrate the values of 123 Postcards through words, actions, and by example; foster an environment that reflects the values of the company

Minimum Qualifications

  • Minimum of 3 years of strong experience providing support at the executive level
  • Two (2) years of preparing presentations experience; using at least Powerpoint
  • Two (2) years of Business, Language Arts, Marketing, Communications college or equivalent work experience is required
  • Expert Microsoft Office – Word, PowerPoint, and Excel
  • Experience with cloud based programs such as Salesforce, Trello, Google
  • Research skills – Ability to collect data from multiple sources to support analysis
  • Experience with Mac computers and an aptitude to learn quickly and independently
  • Knowledge of standard office administrative practices and procedures
  • Excellent organizational, interpersonal, listening, and communication skills
  • Strong analytical and problem solving skills relative to administration
  • Ability to multitask and handle multiple projects under tight deadlines and adapt to changing responsibilities while providing consistent and professional service
  • Ability to interact with all levels within an organization
  • Excellent follow-through capabilities
  • Work independently as well as within a team
  • The ability to thrive in a fast paced environment
  • Ability to adapt to changing responsibilities and multiple assignments
  • Information gathering and information monitoring skills
  • Problem analysis and problem solving skills
  • Judgement and decision-making ability
  • Initiative
  • Ability to maintain confidentiality
  • Extremely detail-oriented
  • Flexibility

Preferred Qualifications

  • Experience with production design of flow charts, work process graphs and documentation data display
  • Experience with creation of process documentation and work manual / guide creation

Position Benefits

  • Heath Insurance
  • 401K up to 4% matched after 6 full months of employment
  • Disability insurance - long term/short term (employer paid)
  • Life insurance (employer paid)
  • Optional Dental and Vision Insurance
  • Optional Critical Illness Insurance
  • Optional Hospital Insurance
  • Optional Flex Spending Account
  • 8 paid holidays and accrued time off

About Dentalmarketing.Net

Dentalmarketing.net is a Utah entity located in Heber City, Utah. 123 Postcards is a full spectrum dental marketing company providing offline dental marketing services to dentists in the United States of America. 123 Postcards creates and delivers high quality direct mail marketing campaigns, very quickly, while competing to be the low price industry leader.


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Heber City, Utah
Corporate Development
Employment Type
Active Full Time
Minimum Experience
$34,000 - $38,000 DOE